咨询租用公共礼堂Enquiry about hiring public hall

Dear Venue Manager, I am writing on behalf of Brookton Photography Club to enquire about hiring the Riverside Public Hall for our annual exhibition. We expect approximately eighty visitors on either Saturday 12 or Saturday 19 November, and would need access from 9 a.m. until 7 p.m. for setup, viewing and removal. The main room would hold thirty framed photographs on portable display boards, with a short presentation for seated visitors at 3 p.m. We therefore need twenty display panels, sixty chairs, two tables and access to a power socket for a projector. Step-free entry and an accessible toilet are essential. We would also like permission to serve tea and packaged biscuits in the side room, without cooking. Could you confirm whether either date is available and whether the listed equipment is included in the basic hire? Please provide an itemised cost showing the hall charge, equipment fees, refundable deposit and any cleaning requirement. I would also be grateful for your rules on attaching labels to display boards and the latest time by which the building must be cleared. If one of the dates is suitable, I would be pleased to visit the hall before making the booking. Please send the information to the email address on this letter or telephone me on weekday afternoons. Thank you for your assistance. Yours faithfully, Alex Morgan